Should I Use Free Event Planning Software for My Business?

Cinema Ticket

Event planning software is a great tool to help event planners stay on top of their task items and stay organized. When picking an event planning software, event planners are faced with several free options. These options are appealing because, well, they’re free. But the fact of the matter is, free software programs simply don’t offer the same amount of control and flexibility over your event planning process as others. This article discusses why a paid app might be a better fit.

What is Event Planning Software?

Event planning software is an event management solution or tool that helps event planners organize, prioritize, market, and manage all aspects of putting on the perfect event for either themselves or their clients. At a minimum, event planning software will allow event planners to organize their list of tasks that must be completed and help individuals check those items off the list. Most event planning software have options that allow individuals to keep track of their guest lists and RSVPs. Some may even offer potential leads for vendors, generate reminders, or have a place where you can keep notes. All of these features work together to help keep you on track and prevent you from becoming overwhelmed while you are planning an event.

What are the Risks of Using Free Event Planning Software?

Over time, event planning software has truly evolved into a fully comprehensive system that can help event planners do their job better than ever before. While free event planning software can help by offering basic features, it’s unlikely that these tools will offer the full spectrums of options that can really elevate the success of an exceptionally planned event. Therefore, the risk of using free planning software is that it won’t bring out an event planner’s full potential and make each and every event a great success. Additionally, a free event planning software that does not offer all of the tools of a paid option may not save an event planner as much time and energy. This could lead an event planner to lose business because they are unable to manage all of the tasks and stay as organized.

What Should be Included in Professional Event Planning Software?

A professional event planner should be fully comprehensive, easy to use, have a workable interface, and allow event planners to easily access any piece of information about anyone event quickly and efficiently. In addition to task lists and guest management, an event planning software should have a way for you to organize vendors, clients, and to-do items across multiple events. It should include an easily to read and modify the calendar system to make sure that events are completed in a timely manner and before deadlines. Furthermore, event management software should be able to help you maintain all of your correspondences and communications, whether it’s with your clients, business partners, or employees.

Additionally, professional event planning software should offer ways to help you organize future clients, potential leads, and possible vendor relationships. This allows you to continue to grow your business and foster professional associations over time. These features should also help you promote your event and market it to a wider audience.

Finally, event planning software should do more than simply help you plan an event. It should facilitate your billing and invoices, build contracts between you and your clients, and help you keep organized records of every event you help create.

How do I Manage an Online Event?

Now more than ever, online events are becoming extremely popular. Although hosting a virtual event is a unique experience, the good news is that there is a lot of overlap between planning a regular event in person and one from the comfort of your own homes. The biggest hurdle you will have to overcome is determining a platform on which you can stream your event and make sure guests are able to attend and interact. Video conferencing software like Zoom or Skype can help connect your guests, while also helping you keep track of who is in attendance.

Do I Need Event Planning Software to Start my Event Planning Business?

One thing is for certain: and event planning software will improve your organization, efficiency, and productivity when planning an event. It acts as a one-stop-shop for all of your event management needs. With event planning tools, you can save time, energy, and money by allowing the software to organize and prioritize your tasks and help you keep your clients happy. In turn, you’ll get a higher return of profits and increase attendance and positive feedback for your events. Event planning software can help your new business grow faster than ever.

How to Demo the Free Trial of Event Planning Software from Oz Application

Oz Application is an optimal event planning software that helps you develop a task list, maintain invoices, stay in communication, and organize your guests, vendors, and calendar. Right now, Oz is offering a free five-month trial of our software, without any setup fees. Visit our website to schedule a demo of our product and begin falling in love with our software today.